No week of setup. No training videos.

If you can use an Excel spreadsheet, you already know how to use this.

Poolhouse has two working parts you touch — the configurator that quotes the pool, and the tracker that runs the build. Both were built to be used with wet hands, in a truck, between jobs.

Part one — the configurator

Quote the pool in minutes. Figure the build to the fitting.

Most builders price a job from experience and a legal pad — and experience is good, but it rounds. It rounds the pipe, it rounds the concrete, it forgets a pump model year. The configurator doesn't round.

Step 1

Pick from drop-downs of what YOU sell

Your shells, your liners, your equipment packages, your options — loaded from your own price file before you ever log in. No blank forms, no free-typing, no "configure your catalog" homework. Pick the pool, pick the features, answer the site questions.

Step 2

The quote generates instantly

The moment the features are in, the customer's quote is built — priced from your numbers, formatted, and ready to send on the spot. While the family is still sitting at the kitchen table deciding, you're handing them the number.

Step 3

The same entry figures the whole build

From the size and type of the pool, Poolhouse generates every component the build needs: the number of fittings, the feet of pipe, the bags of poolkrete, the concrete for the decking, the backfill material. Your expense number stops being a guess and becomes a figure.

Step 4

Quote approved → order sent

When the customer signs, the parts request form goes to your distributor in one email. Nothing re-keyed off a legal pad, nothing typed twice, nothing forgotten between the quote and the order — because it IS the same entry.

What that kills, in dollars

The quotes that go wrong don't go wrong big — they go wrong small and often. Three fittings short and a supply-house run. The wrong pump and a restocking fee. Concrete figured light and an overage on delivery day. Backfill from memory. Each miss comes out of your margin, and no spreadsheet catches them — because the spreadsheet only knows what you remembered to type.

Every fitting countedFeet of pipe figuredBags of poolkreteConcrete for the deckingBackfill materialRight pump on the orderFreight & access asked every time

Catch one short order or one wrong-pump swap and the system paid for its year. That's the whole pitch — the rest is a bonus.

Part two — the build tracker

This is where the magic happens

The configurator saves you money. The tracker gives you your evenings back. It replaces the whiteboard, the sticky notes, the 10 PM “did anybody call the electrician?” — and the part of your brain that never gets to clock out.

Every job on one board — YOUR stages

Not somebody's idea of how a pool gets built. Your stages, in your order, from dig to handover. One look at the board and you know where every job stands — the whiteboard, minus the part where it lives only in your head.

Tick a stage, and the customer already knows

Mark a stage done and the customer's MyPool page updates itself — and Poolhouse hands you the right message to send, already written. The "what's happening with my pool?" calls stop, because the answer beat them to the phone.

Your week, laid out by sub

Who's where, all week — excavator, plumber, electrician, deck crew. Double-bookings get flagged before they burn a day. Every sub can get their own feed of exactly their jobs, nothing else.

Deliveries and draws, surfaced when they're due

The shell delivery, the gravel, the equipment drop, the next draw — surfaced when they need action, not remembered at 10 PM. The money side and the material side of every build stay ahead of you instead of behind you.

A short morning brief — only when it matters

Each morning, one short note: what needs you today. Weather that threatens a dig, a delivery landing, a sub double-booked, a draw to collect. Silent when there's nothing to say — because a brief you ignore is worse than none.

Quote & invoice follow-up, folded in

Every open bid gets chased until it books or closes. Every invoice gets a polite, persistent reminder that goes out on time, every time. The money you already earned actually lands — without you playing bill collector.

One rule holds the whole thing together: internal steps stay internal. The customer never sees “waiting on rebar inspection” — they see real milestones, in plain language, with what happens next. You run the build; the tracker runs the story.

The setup — we do it, not you

Day one, it already works like YOUR business

Before you ever log in, we load your price file, your build stages, and your parts logic — then verify the math against your own numbers. That's what the one-time $995 setup buys: your burden is zero, because the work is ours.

And your prices stay yours. Every dealer's price file lives in his own locked tenant — no template, sample, or demo ever carries another builder's numbers.

What we set up for you:

Your price file — shells, options, equipment, margins
Your build stages, exactly how you run a job
Your parts logic — fittings, pipe, concrete, backfill
Your distributor order form, addressed and ready
Your customer messages, written in plain language

$199/month flat. Whole crew covered.

Founding dealer spots open mid-October 2026 — ten spots, in order of the list.

Get on the founding list